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Services for Physician Offices
PharmaDiversion will work with you and your office staff to ensure that your office is in compliance with all DEA guidelines relating to purchases of controlled substances and their storage, their handling and their reporting requirements. Can you afford to loose your DEA registration? Contact us before DEA or contact us after.
RECORD KEEPING & SECURITY
- Physician’s Responsibility
- Purchasing Drugs
- Dispensing Records
- Dispensing to Patients
- Use of Prescriptions
- Storage of Drugs
- Storage of Rx Pads
- Required DEA Forms
- Perpetual Inventory
- Initial / Biennial Inventory
- Use of Perpetual Inventory
- End of Year Inventory
- Reporting Thefts and Losses
- Disposal of Outdated Drug
- Staff Responsibilities
- Power of Attorney letters
- Prescription Storage
- Use of a Perpetual Inventory
- Use of Independent Auditors
- Use of NDC Codes
- Verifying Call-in Rx
- Use of Caller ID
- Storage and Disposal of Expired Drugs
- Use of Reverse-Distributors
- Employee Background Record
- Drug Theft & Significant Lost (DEA Form 106)
- Required Information on Front of Prescriptions
- Requirement of Patient ID
- Filling LTCF Prescriptions
- Sale to Other Registrants
- HIPAA & Law Enforcement
- Preparing an Initial or Biennial Inventory
- Reporting a Suspicious Prescription
- Filling Internet Prescriptions
SECURITY ELEMENTS
- Alarm Systems
- Use of Cellular Back-Up Alarm
- Use of Internet Cameras
- Storage on Pharmacy Shelves
- Use of CCTV in Pharmacy Area
- Photo ID from Patients for CII / CIII Narcotics
- Use of Gates (interior / exterior)
- Access Card Usage
- Use of Pharmacy Technicians
- Background Investigation (pre-employment)
- Drug Destruction ( DEA From 41)
STORAGE
- CII Drugs vs CIII-V Drugs
- Use of Floor Safes & Cabinets
- Perpetual Inventory
- Drug Handling by Employees
- Storage on Pharmacy Shelves
- OTC Pseudoephedrine Products
- Pharmacy CMEA Certification
- CMEA Use of a Log Book
- CMEA Storage of Products
General questions
A Mock DEA Inspection is a full-scale simulated DEA compliance audit that mirrors the process of an actual unannounced DEA visit. It helps identify weaknesses in recordkeeping, inventory control, security systems, staff procedures, and due-diligence policies before DEA identifies them. This proactive approach protects your DEA registration, prevents costly enforcement actions, and strengthens internal compliance systems.
Some of the most frequent violations include incomplete or inaccurate inventory records, improper use and handling of DEA Forms 222 and 41, inadequate security measures for controlled substances, poor due-diligence documentation, insufficient staff training, and failure to report loss or theft in a timely manner. Correcting these issues early can significantly reduce legal exposure and operational risks.
Due diligence requires registrants—such as pharmacies, physicians, and treatment centers—to verify that prescriptions for controlled substances are legitimate and medically necessary. This includes reviewing prescription details, validating prescribers, confirming patient identity, monitoring patterns of potential misuse, and documenting all verification actions. Failure to demonstrate due diligence is a common basis for DEA investigations and penalties.
Yes. PharmaDiversion provides post-inspection support including corrective compliance plans, remediation of deficiencies, staff education, policy development, inventory corrections, and assistance in responding to DEA requests. Our goal is to help facilities regain compliance quickly and prevent further administrative, civil, or criminal exposure.
Facilities must maintain accurate records such as DEA Forms 222, 41 and invoices for CIII–CV drugs, perpetual and biennial inventories, ARCOS reporting (where applicable), theft/loss reports (DEA Form 106), and documentation of disposed or returned products. A complete inventory is required every two years, but many facilities perform quarterly or perpetual inventories to ensure accuracy and prevent diversion incidents.
